Template

Creator invoice template

An invoice gets paid when a finance team can process it without emailing you a question. This layout carries every line they look for: who, what, how much, when it was due, and exactly how to pay. Copy it into your invoicing tool, a doc, or a spreadsheet.

When to use it. Send it the day the work is delivered (or on the date your agreement names), as a PDF or through your invoicing tool, in the same thread as the delivery. An invoice sent late starts its own payment clock late.

The invoice

INVOICE [invoice number, for example INV-2026-014]

From: [Your name or business name]
[Your email] · [Your city, state or country]

Bill to: [Brand legal name]
[Brand contact name], [Brand email]

Issued: [date] · Due: [date, or your agreed terms, for example Net 14]

FOR
1 Reel, posted [date], [link]: $[amount]
1 Story set (3 frames), posted [date]: $[amount]
Usage rights, 90 days, on the Reel: $[amount]

Total due: $[total]

PAYMENT
[How to pay: bank transfer details, payment link, or platform]
Reference: [invoice number]

Notes: [anything finance needs, for example: PO number, the agreed usage window and its end date, exclusivity window]

Thank you. Questions about this invoice: [your email]

The delivery note that travels with it (email body)

Hi [Brand] team,

The work is live: [link to the post]. Attached is invoice [number] for $[total], covering [the deliverables in one line]. It is due [date] under our agreed terms.

The usage window on the Reel runs to [end date]. Shout if finance needs anything else from me, a form or a tax document, and I will send it the same day.

Thanks,
[Your name]

Make it work

Put the due date in words and in the invoice, not just 'Net 14' in your agreement. Finance teams process the date they can see.
Write the usage window's end date in the notes. It turns your invoice into the reminder that the brand's rights expire, and it starts the renewal conversation by itself.
One invoice per deal, numbered in a sequence you keep. When you chase, the number is the reference both sides can find in seconds.